The Project Officer (PO) role will deliver innovative capabilities to Defence through a variety of different programs and projects. To facilitate this, ASD requires an APS5 equivalent PO to oversee projects under limited direction.

The PO will be a highly organised, dynamic, outcome orientated individual with excellent communication skills who is confident to break down large projects into discrete work packages from concept to delivery, for a diverse range of customers.

The PO is responsible for supporting the delivery of projects, including defining the scope and requirements, developing plans and schedules, overseeing and planning resource allocation and work packages, managing risks and issues and communicating formally and informally on the project's progress.

ASD seeks a PO who can think critically and utilise their excellent problem solving skills, as well as undertake negotiations, delegate effectively, and make timely decisions.

• Provide effective general administrative support including program reporting, management of project record keeping requirements and systems; secretariat support for project meetings and forums; development of agreements, briefs, minutes and other communications.
• Assists with the development and successful completion of procurement submissions and supporting documentation in accordance with Commonwealth legislation, and Commonwealth and agency procurement guidelines and procedures.
• Responsible for effective project administration support including schedule maintenance, risks and issues tracking, financial administration and resource management.
• Assists all project areas with their financial tasking. Contributes to financial planning and budgeting. Collates required financial data and reports for analysis and facilitate decision-making.
• Deliver effective contract management support including contract variations, the receipt and review of contract deliverables and the administration of contract closures.
• Using existing tools and processes provide configuration control over project configuration items and assets including processing of assets transfers.

• Familiarity with major Defence programs.

Essential

• Demonstrated experience in supporting complex ICT projects.
• Ability to work collaboratively and constructively as part of a team to ensure the timely delivery of a quality ICT capability.
• Demonstrated experience in the use of Defence Financial systems.
• Excellent organisational and communication skills.
• Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques. Supports programme or project control boards, project assurance teams and quality review meetings. Provides basic guidance on individual project proposals. May be involved in aspects of supporting a programme by providing a cross programme view on risk, change, quality, finance or configuration management.
• Assists in the development of new or improved practices and organisational processes or standards. Assists projects, functions or teams in planning the quality management for their area of responsibility. Facilitates localised improvements to the quality system or services.
• Monitors and maintains all required financial records for compliance and audit to all agreed requirements. Assists all other areas of IT with their financial tasks, especially in the areas of identification of process, service, project and component costs and the calculation and subsequent reduction of all IT service, project, component and process failures. Contributes to financial planning and budgeting. Collates required financial data and reports for analysis and to facilitate decision-making.
• Australian Citizenship and a TSPV security clearance is essential

Desirable

• Knowledge of technology capability lifecycle.
• Project and Program assurance and risk management.
• Demonstrated experience in asset and records management.

• Work on interesting and prestigious projects vital to the ongoing defence of Australia.
• Flexible work environment; work the hours that suit you between 7am and 7pm.
• Low attrition rate: the great variety of projects and opportunities across different business areas ensure few workers leave ASD.
• Long contracts available.
• Fantastic growth opportunities available at any stage of your career.

• Kinexus has been supplying TSPV contractors to government panels since 2004 and have a strong relationship with them. We are one of just 9 suppliers Australia-wide.
• Our experience in managing contractors in defence/national security industries means we understand the requirements from the Commonwealth, insurances and clearances.
• DISP accredited; we can hold clearances and manage renewals.
• Dedicated account manager (me!) who is your dedicated POC and offer continuous contractor care.
• Rate negotiation guidance in line with the SFIA framework.
• Dedicated payroll assistant who facilitates your taxes and super.
• We proactively chase timesheet approvers to ensure you get paid on-time and error free.
• Regular visits to Canberra for coffee, lunches and quarterly drinks events.
• We can facilitate novated car leases, LAFHA or salary sacrifice.
• We'll keep you up to date with the most appropriate, interesting opportunities in your field.
• Community matters. Kinexus supports women in Defence through our female mentoring program and rewards referrers through our Referral Rewards scheme.
• Support for your health and wellness through counselling support (EAP) available for all contractors and their families.