Location Canberra
Job type Contract
Salary Negotiable
Specialisation ICT, Project Management, Project Support, TSPV
Contact person Gracie Walsh
Reference TR/062686
Call Email Gracie

RFQ-ASD-LH-04235 Senior Project Officer

Due to the nature of clients we work with here at Kinexus and the projects these roles will be based on, an Australian Government Top Secret Positive Vetting (TSPV) clearance is essential.

These opportunities do not have the ability to obtain sponsorship for a security clearance (including applicants who currently hold a security clearance seeking to upgrade).

ABOUT THIS ROLE
The Project Officer is accountable under general direction to provide effective administration to a technical Information Communications and Technology (ICT) project within a Program. The Project Officer will assist in managing activities and processes relating to project procurement, project finance, asset documentation, project-specific and general administration activities including workplace health and safety, security and accommodation. The successful candidate will be required to work cohesively and communicate effectively with other project team staff and stakeholder groups.

Estimated start date: Monday, 01 December 2025
Initial contract duration: 12 months
Extension term: 12 months
Number of extensions: 2
Location of work: ACTWorking arrangements: Onsite. This is a full-time role and based in Canberra with limited official domestic and/or international travel may be required to be undertaken on behalf of the Commonwealth.

ABOUT THE COMPANY
Australian Signals Directorate (ASD) is the federal agency responsible for foreign signals intelligence, cyber warfare and information security. ASD's purpose is to defend Australia from global threats and help advance our national interests.

Situated in Canberra, ASD employs over 2000 TSPV cleared workers. ASD's workforce is growing rapidly. Areas of growth include PMO, cyber security, systems administration and engineering, software development and network engineering.

A top-security, complex and highly technical environment, ASD plays a vital role in the defence of Australia. Long contracts (12 months+) available.

JOB DUTIES AND RESPONSIBILITIES
The Project Officer role will deliver innovative capabilities to through a variety of different programs and projects. To facilitate this, ASD requires an APS6 equivalent Project Officer to oversee ICT projects under limited direction.

The Project Officer will be a highly organised, dynamic, outcome orientated individual with excellent communication skills who is confident to break down large ICT projects into discrete work packages from concept to delivery, for a diverse range of customers.

The Project Officer is responsible for supporting the implementation of ICT projects, including defining the scope and requirements, developing plans and schedules, overseeing and planning resource allocation and work packages, managing risks and issues and communicating formally and informally on the project's progress.

ASD seeks a Project Officer who can think critically and utilise their excellent problem solving skills, as well as undertake negotiations, delegate effectively, and make timely decisions.

  • Responsible for development and successful completion of procurement submissions and supporting documentation in accordance with legislation and Commonwealth and agency procurement guidelines and procedures.
  • Deliver effective contract management support, including contract variations, the receipt and review of contract deliverables and the administration of contract closures.
  • Ensure planning and delivery of major project milestones are in accordance with financial requirements.
  • Provide effective administration of finances and budgets, including management of project record keeping requirements and systems; secretariat support for project meetings and forums; development of briefs and minutes, monthly reporting, yearly financial planning and future budget planning.
  • Manage project assets, including monthly reporting, quarterly reviews, and asset rollouts.


SKILLS & EXPERIENCE NEEDED

  • RLMT 5 Stakeholder relationship management Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.
  • PROF 4 Portfolio, programme and project support Supports programme or project control boards, project assurance teams and quality review meetings. Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques. Provides basic guidance on individual project proposals. May provide a cross programme view on risk, change, quality, finance or configuration management.
  • PRMG 4 Project management Defines, documents and executes small projects or sub-projects. Works alone or with a small team actively participating in all phases of the project. Applies appropriate project management methods and tools. Identifies, assesses and manages risks effectively. Agrees project approach with stakeholders and prepares realistic project plans (including scope, schedule, quality, risk and communication plans). Tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs, times, quality and resources used takes action where these exceed agreed tolerances.

TECHNICAL SKILLS

  • High-level proficiency in the use of Microsoft Office suite products including:
  • Word: styles, formatting, templates
  • Excel: referential formulae, financial planning and actuals records
  • PowerPoint: professional slide decks for Executive briefings; master layout changes
  • Project: schedule maintenance and analysis
  • Demonstrated experience in and knowledge of ICT projects.
  • Demonstrated experience and competence in budgeting, project accounting, and financial reporting procedures for Government major projects.
  • Demonstrated experience in asset and records management
  • Knowledge of ASD finance, procurement and asset management policies, processes, and frameworks.
  • Demonstrate experience in the use of Government Financial and Asset Management systems.

BENEFITS
Why work for ASD

  • Work on interesting and prestigious projects vital to the ongoing defence of Australia.
  • Flexible work environment; work the hours that suit you between 7am and 7pm.
  • Low attrition rate: the great variety of projects and opportunities across different business areas ensure few workers leave ASD.
  • Long contracts available.
  • Fantastic growth opportunities available at any stage of your career.

Why Kinexus?

  • Kinexus has been supplying TSPV contractors to government panels since 2004 and have a strong relationship with them. We are one of just 9 suppliers Australia-wide.
  • Our experience in managing contractors in defence/national security industries means we understand the requirements from the Commonwealth, insurances and clearances.
  • DISP accredited; we can hold clearances and manage renewals.
  • Dedicated account manager (me!) who is your dedicated POC and offer continuous contractor care.
  • Rate negotiation guidance in line with the SFIA framework.
  • Dedicated payroll assistant who facilitates your taxes and super.
  • We proactively chase timesheet approvers to ensure you get paid on-time and error free.
  • Regular visits to Canberra for coffee, lunches and quarterly drinks events.
  • We can facilitate novated car leases, LAFHA or salary sacrifice.
  • We'll keep you up to date with the most appropriate, interesting opportunities in your field.
  • Community matters. Kinexus supports women in Defence through our female mentoring program and rewards referrers through our Referral Rewards scheme.
  • Support for your health and wellness through counselling support (EAP) available for all contractors and their families.

Kinexus is the leading recruitment partner to the defence industry in Australia. We support our community in making intelligent connections and create opportunities to help grow careers.

All applications should include your resume as a word document.

For more information, visit our website, www.kinexus.com.au or contact Gracie Walsh on 02 9492 7516.

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